# PrevoInteract user manual Prevoyance IT Solutions Private Limited, Nagpur. ## Finding your way The left sidebar is the standing navigation and is grouped the way the work is organised. **Interview Schedule** holds scheduling an interview, adding a candidate, interview panels and completed interviews. **Meeting Schedule** holds scheduling a meeting and completed meetings. Administration sits at the bottom and is visible to administrators only. The top bar keeps only what applies everywhere: **New** to start something, the user manual, your account, and sign out. A room page hides the sidebar, because a call should have the whole screen. ## Signing in https://prevo.digitalsarthi.in/pinteract/ The sign in page names every active account and never shows a password. Sign in with the email address listed there. An account created for you by somebody else must set its own password before it can do anything, because a password someone else chose is shared knowledge. ## Who can do what | Role | Sees | Changes | |---|---|---| | Administrator | Everything, plus accounts, settings, panels and the audit trail | Everything | | Interviewer | Interviews they created or are listed on | Those interviews | | Viewer | Reads the hiring record | Nothing, and no identity documents | The HR team appear to everybody else as **HR** rather than by name. Their real account is recorded against every action in the audit trail, so which of them scheduled or joined a session is always answerable. ## Passwords Anyone changes their own from the person icon in the top bar. The current one is required, so an unattended open session cannot take an account over. An administrator resets a password from **Users**. They do not choose the value: a generated one is shown once, and the holder must change it at next sign in, so the administrator who reset it does not also know it. ## Meetings **New** in the top bar is the one place anything starts, from any screen. It offers **Schedule an interview**, **Schedule a meeting**, **Meet now** and **Add a candidate**. **Meet now** opens a room immediately. **Schedule a meeting** books one with a time, a panel and invitations carrying a calendar attachment. When you pick the date, a month calendar sits beside the field: click the day rather than typing it, which is how a booking ends up on the wrong date. Every meeting has a **link and a key**. Send both. The link alone lets nobody in, because a link gets forwarded and pasted into group chats. Use **Copy invite** to take them together. A guest enters their name and the key, chooses whether to arrive with camera and microphone on, and waits. The host sees who is waiting and how they are arriving, and admits or refuses them. **End and summarise** closes the room for everybody and retires the link. Leaving is different: that is one person stepping out of a room that carries on. The written record no longer waits for that button. It starts as soon as the host stops recording, so a call whose host simply closed the tab still produces its transcript and summary and still appears in the register. If nobody recorded, the meeting page says so plainly rather than showing an empty space. ## In the room - **Mute** and **Camera off** are available to everybody - **Share screen** belongs to the host; a participant asks and the host allows - Recording belongs to the host, as video and voice or as voice only - While somebody shares a screen, the faces become a strip you can drag, resize, minimise to a bar or hide ## Interviews Add the candidate and drop their CV: the name, email and phone fill themselves in and stay editable. The category is the role applied for, which groups the candidate pool. ### Booking one New interview opens two panes. On the left is the candidate pool, grouped by category, with a filter box above it. Nothing is chosen when the screen opens, so an interview is never booked against whoever happens to be newest. On the right, choose a panel and set the schedule. Every member of the chosen panel is seated as a participant in one action. Date, time and duration are three separate fields. As soon as the interview is created the same screen shows the deck: the date, the time, the duration, the panel link with the interview key, and the candidate link. Copy them from there. ### The link and the key A panel member has no account, so the staff room link refuses them. They arrive on two things instead. The link is the address and gets forwarded. The key is what you give the people who are meant to be there. Holding both still only reaches the waiting room, and you admit them from the interview room, the same way a meeting works. Both are on the interview page as well, with a control to issue a new key. Issuing one stops everybody holding the old key. Use it if the key has gone somewhere it should not have. Invitations carry the right thing to each person: the candidate gets the identity gate link with no key, the panel gets the link and the key. Creating the interview generates ten questions across three categories, each tagged Simple, Medium or Complex and weighted 1, 2 and 3. Answers score 0 to 3, points are score multiplied by weight, and a three, four, three split gives a 60 point maximum. **Model output is advisory. The interviewer's rating is the rating of record.** Nothing auto fills or overwrites a final score. ## The written record After a recording is processed you get **who said what** with timestamps, a summary, the decisions and a plan of action. Speaker names come from each person's own audio track, so the speaker is known rather than guessed, and no voiceprint is collected. **Completed interviews**, **Completed meetings** and **All completed sessions** in the sidebar list every session with its transcript and recording. Saving a copy is limited to administrators, because a transcript carries everything everybody said. ## Personal data Recordings, photo identity documents and selfies are deleted a set number of days after a session closes, under the Digital Personal Data Protection Act. The hiring record itself is kept: scores, questions and the decision carry no biometric data. Aadhaar is never collected. Every view of an identity document, CV, recording or transcript is recorded in the audit trail with who looked and when. ## If something does not work The room reports its own failures on screen. If the call does not connect it says why on the status line; send that line to whoever supports the system. Model features fall back to a clearly labelled demo when no key is configured. A fallback is always marked as one, and a transcript that no model has read says so in as many words.